What are the differences and "gotchas" between QuickBooks Online and QuickBooks on the desktop?

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asked Jun 12, 2019 in Cell Tracking by Munro1998 (9,520 points)

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answered Jun 13, 2019 by ItsBeckahm07 (12,700 points)

Here’s a quick look at the pros and cons of each.

QuickBooks Online:

Pro: The software can be accessed from anywhere and on any device with internet
Pro: Data is automatically backed up in the cloud
Pro: Third-party apps integrate with QuickBooks Online and expand its capabilities more thoroughly than apps for QuickBooks Desktop
Con: Monthly subscription fee
Con: Can only import data from Excel or other QuickBooks tools into Lists or your bank feed
Con: It offers sparse FIFO inventory management help, but nothing more
QuickBooks Desktop:

Pro: One-time license purchase fee
Pro: Contains more robust features like batch invoicing, industry-specific versions, and multiple inventory tracking options
Con: Multiple users are allowed to work simultaneously only if you purchase multiple licenses and enable “multi-user mode”
Con: Integrates with fewer apps that QuickBooks Online and some of these integrated apps charge a monthly fee
Con: Data is not freely accessible via the cloud, this is an additional paid feature
Con: Need to purchase support services and upgrades
We also put together a little graphic at my company that looks at some of the basic differences between Quickbooks Desktop and Quickbooks Online.

For a bit more info on the subject, check out this post from my company blog: What's Best for Your Business? QuickBooks Online Vs. Desktop

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