Often believed as a game-changer, QuickBooks by Intuit is a feature-rich financial management solution. It comes with various in-built tools for different business operations like inventory management, payroll processing, accounting tools, expense reporting, accounts receivable, accounts payable, invoice generation, tax filing, sales transactions, and much more. QB is a perfect combination of quality and robustness and empowers you to handle all your business needs for effective financial management.
QuickBooks Accountant Desktop remains to be the most sought-after solution and is widely used by different industries. However, using QuickBooks on traditional systems carries several limitations like limited accessibility, inferior security system, poor administrative control, etc. In this fast-paced world where QuickBooks strives to fulfill all your business needs, these conventional limitations undermine its overall potential and affect your business performance.
However, moving your QuickBooks to the cloud allows you to overcome these restrictions and fully realize the potential of your QB solution. With the cloud, you can enjoy remote accessibility, get superior security service, and have better administrative control. In the end, it revolutionizes your entire accounting experience.
Benefits of QuickBooks cloud
1. Increased business outreach
With QB cloud hosting, you can efficiently operate multiple branches of your organization and expand your business without worrying about any geographical restrictions. Unlike locally installed QB, which requires physical presence, hosted QB can be accessed from anywhere, anytime. This way, instead of physically provisioning devices or office space for your employees, they can use their devices and transform their own homes into workplaces.
Your clients too can upload their data remotely and avail of your services without having to visit your office premises. So, if you want to cater to more clients or hire more employees from the next city or even overseas, all you need is to provide them with a valid login authorization, and they can start working remotely right away.
2. Quality security assurance
With cyber-attacks growing in both range and frequency, it is necessary to have a modern cybersecurity architecture, mainly when handling sensitive financial data. However, the traditional QB Desktop setup lacks the latest advancements and can be compromised easily. Also, even if you deploy quality security measures, they are expensive to maintain and require significant technical expertise.
A reputed QuickBooks Cloud Hosting Provider deploys multiple top-notch security measures like software/hardware-based firewalls, modern IDPS technology, AI surveillance, multi-factor authentication, latest antivirus/anti-malware technology, and TLS 1.3 encryption. Also, their IT experts regularly monitor the security system and bring in necessary updates timely to strengthen it against advanced hacking attacks. This way, your data is safe, and there is no illicit access.
3. Credible business continuity
Most business owners now actively use data analytics to analyze their financial data and make better business decisions. This has made data vital for any organization and plays a crucial role in its everyday operations. However, most organizations use local QB desktops that can be easily damaged due to various human-made and environmental factors like accidental/intentional human activities, earthquakes, and even hurricanes. This may lead to permanent loss of data leading to severe consequences.
A reputed CSP deploys several data centers which are interconnected and strategically placed with regular data backups to minimize environmental/human-made damage. So, even if a data center goes down, your CSP can immediately link you to another one and ensure continuous data availability.
4. Simpler IT management
Managing and regulating an in-house QB environment is a challenging task. Apart from timely license renewal, you have to work on all the replacements and repairs yourself. Also, as hardware can become obsolete after a few years, scaling up your existing IT infrastructure becomes difficult as newer components may not be compatible with the pre-existing ones. This ultimately may require you to remodel your entire setup, a task that requires both resources and time.
Moving to cloud QB simplifies your IT management as it is your service provider responsible for the entire IT management. Also, scalability is much more straightforward with cloud QB. All you need for additional QB desktops is to intimate your service provider, and they will rapidly provide you with the necessary resources.
5. Smoother third-party integrations
QuickBooks Desktop comes with various in-built robust functionalities and tools. Sometimes, integration with add-ons is necessary to maximize your QB usage. However, a traditional QB Desktop setup offers limited integration support. Most of them use conventional processors, which may give the desired output in the beginning. But, they tend to get slower with continuous usage. Ultimately, this hinders your capability to integrate add-ons and limits your end-user experience.
A reputed QuickBooks provider deploys high-performance computing servers that can easily handle the processing load needed to integrate the add-ons smoothly. Also, they continuously upgrade their servers with the latest components, which allows you to combine as many add-ons as you want without suffering from any dip in operational efficiency.
6. Easier work collaboration
Handling complex financial data requires skills and expertise but also may call for collaboration with your co-workers. However, many businesses still follow conventional intra-organizational collaboration methods that are pretty time-consuming and inefficient. It usually involves an ‘edit and send’ approach, in which one user edits the required data then sends it to his fellow collaborators. They again follow the same process until the work is complete. While this may get the job done, it usually leaves many redundant copies on your system, which may get quite confusing while collaborating and slow down your performance.
With the QuickBooks cloud, everything is centralized, with any changes made getting reflected immediately. All you need is to share common access to that data file with your fellow collaborators, and you can collaborate with them without even having to send the files back and forth.
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