What is Quickbooks database server manager ?

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asked Feb 21 in H&E by henryk99 (240 points)

It essentially enables users to set up QuickBooks server for multi-user access. For the company file on the host computer, this utility creates a network data file (.ND). Inuit's personal database management tool is another name for it. This fantastic program allows users to easily build network data files for company files stored on the host system or host workstation. If a user wishes to use numerous desktop versions of QuickBooks, he or she must first install this useful utility. It is important to remember that without this tool, the user would be unable to access multi-user mode. Each quickbooks database server manager version installed on the system adds a new user to the system.

1 Answer

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answered Sep 27 by Rachel Gomez (2,220 points)
Below, we have given the step-wise procedure on how to install QBs Database Server Manager. Follow the steps and you will be ready to use it.  

quickbooks database server manger Guide

From the official site of Intuit, download the setup of QBs Database Server Manager.
After the download has been set up, from your mouse right-click on the wizard and start the process of installation.
Exit all the applications and programs running in the system.
In this window, you are required to first click on Next.
Now, the terms and conditions window will be displayed. You have to go through all the terms and conditions and license agreement carefully and tap on the option I agree to the terms and license agreement.
Again, tap on the option Next.
Select the option Custom or Network.
After this, choose the installation type.
Hit on “I’ll be using QuickBooks on this computer And I’ll be storing” if you want to run the program in the computer system.
Hit on “I will not be using QuickBooks on this computer” only if you want to store the data in the computer system.
Click on the yes button and grant access.
You have to type in the License number and Product number details now.
Do as per the installation steps coming on the desktop screen and complete the process.
When the installation is finished, you have to go through the mandatory steps for setting up the Database Manager.
QuickBooks Database Server Manager Update
We now know how to download and install the tool in your system. As you have installed this tool, you will be needing to update it many times. This will provide you with the best performance. So, we will now see the QuickBooks Server Manager update process.

Firstly, you need to download the latest released version of the software via the online official site.
As the installation is finished, you need to restart the computer system.
When the servers get upgraded on the workstations, a text message will come on your desktop screen quoting Company File has to get updated to work in the system’s version of the QuickBooks Desktop.
The updates have the capability of modifying the information and data stored in the Quickbooks company files. So, you will surely get a text message for creating a data backup.
Now you can access the QBs company files after finishing the above process.
Usage of QuickBooks Database Server Manager
The tool aids the user in two ways:

QuickBooks database server manager download and installation helps you to scan the QB files in multi-user environments.
Also, find the bugs within the QB files through its scanning procedure.
Note: Make sure that you save the tool in a folder that contains other company files. This will enhance the performance of your software

Step 1: Open QuickBooks Database Server Manager
Open QuickBooks Database Server Manager

The first step will be to open this software tool and read below how to do it.

Access the start menu.
In the Search field, write QuickBooks and tap Enter.
Run the QuickBooks software and from the QuickBooks tool hub search for QuickBooks Database Server Manager.
Tap on it and open it.
Step 2: Scanning the Company Files
Scanning the Company File

The company files that are kept on the computer server will have to be scanned in order to grant access to the other users. For this, you must go through the following steps and do each and each step very carefully:

After opening the tool, you will search for the tab Scan Folders and click on it.
Now you are required to browse for the folder where the company files are stored. In case you don’t have this information then you can go for the option of scanning the entire disk.
Lastly, tap on the option scan and you can now see the company files being scanned in the display section of the tool.
When the scan is finished, all the company files will be configured and can be used easily in the multi-user mode.

Step 3: Adding Folder

You are just required to click on the button Add Folder and then you need to select the folder that you want to add in there. A similar folder includes the company files of QuickBooks.

Step 4: Removing Folder
Removing folder from QuickBooks

The user can delete any folder that he has added before by making use of the button Remove Folder present on the window.

Step 5: Scan Button
Scan button

You can click on the button scan for scanning the folder and once the scanning is finished, you can see a list of QBs company files that are present in the specified folder.

Read: Resolve Quickbooks Won't Open Error [Troubleshooting Guide]
Step 6: The Monitored Drive
Monitored Drive
When you are adding new company files then, you can also use the Monitored Drive Feature that will assist you in keeping your QuickBooks Database Server Manager up to date.
Firstly, access the QuickBooks software and then go to the QBs Database Server Manager.
Now, reach out for the tab Monitored Drive.
Tap on the option Remove and Rename. After this, go to Select for all the local drives that the user wishes to be monitored.
QuickBooks database server manager is one brilliant tool from the QuickBooks software, this software assists the users in having a cutting edge by using the multi-user mode. The QuickBooks Database Server alters the network data file for the company files of QuickBooks. It is also called QuickBooks’ Database management software. In this article, we have brought together a wide range of information in a detailed manner including QuickBooks database server manager usage, and how to install and update it.

We have been quite pragmatic in our approach to blending all the different concepts in a single post. We hope you are satisfied with the content and found the information that you were looking for. If you want any more help, you can go through the other QuickBooks-related posts on our official website.

 

Regards,

Rachel Gomez
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